I've been doing a school-wide International Music Festival, where every grade level performs music and dance from a different country, for a few years now, and it is probably my favorite performance event I've ever done. It's very rewarding and a lot of fun but it also took a lot to figure out how to put together a production where every student in the school is performing for each other, including singing, instruments, props, and more! If you would like to try doing something similar in your school, here's everything you need to know about how I do mine.
In this post I'm sharing an overview of all the pieces that come together to make this production a reality. I'll be putting together more detailed posts on specific steps in the process in the future, and I'll link those in the relevant sections below as they're published, so keep an eye out for those coming soon!
1. Program
The basic idea of the program is for each grade to share a couple of songs/ dances from a specific country/ people group. This idea came up initially because I have always done an in-depth unit in the spring on a specific culture's music in each grade- I choose the country of focus and the specific literature they learn based on the music curriculum goals. This blog post explains how I design those units, along with the specific lesson plans I use for each grade. Although I don't completely change the program each year, I do try to make sure I don't do the exact same program 2 years in a row- usually there are a few songs that stay the same and the rest of them are either a different culture altogether or different songs from the same culture.
2. Planning the logistics
The biggest puzzle for me was figuring out the logistics of how to manage all the instruments and equipment and set up the performance to flow smoothly between grade levels. I've found having everyone sit in the gym in a round, going in grade level order around the perimeter of the gym with everyone facing in, works best. Each grade sits in the formation of their first song to watch the grades before them so when it's their turn they are ready to go, and I leave the middle of the gym open for some songs/ dances that need more room.
To make that setup work, I try not to have any grades sharing instruments/ supplies. I write down the number of students in each grade and how many of each prop/ instrument I will need for their performances to make sure I have enough and figure out what instruments to use for the different grade levels' song arrangements. Some years I've borrowed instruments from my colleagues to make sure I have enough, and some years I've changed the instrumentation of a song (like using rhythm sticks instead of tone blocks, or using a different type of drum) so that there are enough to go around.
3. Teaching
In the 4-6 week units leading up to the International Music Festival, students learn about a much bigger picture of the music and the culture itself (see this blog post for more details). But in terms of the actual performance literature, I always make sure I've figured out the logistics and supplies mentioned in the previous point before I start teaching, and plan instrumental arrangements and physical setup based on those logistics.
With entire grade levels performing, I usually try to have a few students from each class playing each instrument. I try to make my arrangements based on how many of each instrument I have, adding or changing parts to fit the number of students in that grade. If I don't have enough for the whole grade to play together, I'll have each class take turns playing, but I try to make it flow together in one cohesive performance by having students hand over to the other class one instrument at a time while the other instruments are playing etc. Whatever we're doing to put the classes together, I make sure to practice it that way in their music classes so they know what to do.
I also think through the physical setup based on the space they have in the gym, and have them practice performing in that setup, whether that's who is in which row, or who is partnered with who. I have found I can do things to save space (which is always at a premium with our average size gym) like having students perform a circle game or dance in concentric circles, so I always make sure to practice everything that way in class as well.
The other element I make sure to rehearse in class is the transition between songs and how to get ready to begin and end their performance. Depending on the grade level they are usually using different instruments/ props/ formations for their 2 songs, so it's important to talk through and practice actually moving between the 2 formations, switching props, etc, including where they will get everything from during the performance and where they'll put everything after they're done.
4. Setup
The most labor-intensive part of putting on the festival is physically setting up the space. I preset all the props and instruments in the gym the night before and morning of the festival so that when each grade walks in, they can go to their area, get their supplies/ instruments, and be ready to go. Obviously every year is a little different depending on what students are performing, but here's a view of what my setup looked like this year as an example:
5. Communication
Because of space I didn't invite families to come to the festival until last year, but it has been awesome to be able to invite families the last couple of years. We set up chairs all around the perimeter of the gym, up against the wall, and families sit in any of those seats so they're behind the students (I try to point out to them that they should probably sit on opposite side from their child so they can see their performance from the front).
The biggest factor in making sure everything goes smoothly during the festival is letting all the staff know in advance what the setup will look like and what supplies/ formation each grade level will have. I set up a google doc with a map of where each class sits and a brief description of what they will be doing and what instruments/ equipment they need and when ("2nd grade will be sitting in 2 rows, each student facing 1 partner, with a pair of sticks in front of each student and a poi rope behind each student. Please help collect the sticks back in the box when students stand up and move to the center with their poi."). I include specific, concrete things staff can do or keep an eye out for so they know how to help. In our school all non-homeroom teaching staff are assigned to a homeroom to sit with and help with at all assemblies, so they stay with the same class for the festival as well. I try to make sure it's nothing staff need to feel like they're having to prepare for, but feel like they know how to help guide students correctly so it's not chaotic when there's only one of me to help get them set up in the beginning.
I hope this helps you think through your own production and maybe consider doing an International Music Festival yourself! I know other music teachers have done similar events, and I'd love to hear what you do and how you organize yours in the comments as well. I will be sharing more details in future posts but if you have any questions please leave those in the comments as well!
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